COMPARA - Paragraph alignment
Ana Frankenberg‐Garcia · Portuguese National Funding Agency for Science, Research and Technology (RCAAP Project by FCT) · 2006
Aligning by paragraph means making sure that the paragraph divisions of the source text are the same as the paragraph divisions of the translation.To do this, you will have to number all paragraphs in the source text and in the translation with the same number, and you will have to be able to see on your computer screen both source text and translation at the same time.Here is how:1. Open source text file in Word. 2. Open translation file in Word.3. Go to window and select arrange all.You should be able to see both source and translation, one on top of the other.4. Drag the right margin of the source text to the centre of the screen.5. Drag the left margin of the translation to the centre of the screen.6. Drag the top margin of the bottom text to the top, so that it occupies half the screen.7. Drag the bottom margin of the top text to the bottom, so that it occupies the other half of the screen.You should now be able to see the source text occupying the whole left-hand side of your screen and the translation occupying the whole right-hand side.8. Click your mouse on the source text and Select all (control A), change font to Times New Roman, and change font size to 10. 9. Go to view and select normal.10.Go to file and page setup.Set left margin at 0.5 cm and right margin at 13.5 cm and apply to whole document.The source text should now be thin enough so that you can see a full line on only the left half the screen.11.Select all (control A) again.Go to format, bullets and numbering and then numbered.Select the "1. 2. 3." format.All the paragraphs in the source text should now be numbered.12. Save the source text in this format and then click the mouse on the translation text.13.Select all (control A), change font to Times New Roman, and change font size to 10. 14.Go to view and select normal.15.Go to file and page setup.Set left margin at 13.5 cm and right margin at 0.5 cm and apply to whole document.The translation text should now be thin enough so that you can see a full line on only the right half the screen.16.Select all (control A) again.Go to format, bullets and numbering and then numbered.Select the "1. 2. 3." format.All the paragraphs in the translation should now be numbered too.Save.