Electronic Document Flow Monitoring And Control System Using Document Structure Analysis
Christina Atal, Mark Angala, Flordeliza R. Fernandez, Charvin Kelsey Lacsina · ECS Transactions · 2022
We reside in the community that produce enormous amount of information. The magnitude of digitation in document is about transforming its movement into paperless form. The electronic document is secure with digital signature that bind with approval accepted by authorities and members of the organization. The evolving digitization use the document structure algorithm to add value tailored its services to develop as solution that improve that document flow of one university in Manila. The electronic document has the structure that can be partitioned in an order level and hierarchy pf physical elements and use the indexing to manage the document information. Documents are the most important source of knowledge and experience for any institution. Today, universities produce and use many documents in several types. These documents are paper or digital trails generated to coordinate and cooperate. Producing, sharing, copying, and archiving documents in a specific and strict document format. These documents are also needed for future decision-making based on analytics over historic data. Document Management System is a process or activity that starts from the making, receiving, collecting, organizing, controlling, maintaining, and storing. With this research, the documents from the creation, distribution, approval, modification, accessibility, recovery, storage, the printing of copies are controlled in one place. The system was developed to manage and create a centralized repository of documents. These documents can be retrieved and can be tracked online at anytime and anywhere.