Analyses of Physical Archives Management
Yu Huaiming · 2017
The physical archives of colleges and universities are the most intuitive and straightforward way to reflect the development history and historical traces of colleges and universities.They have the irreplaceable status and functions compared with paper archives, but the current physical archives have not yet realized the normalized management in real sense.How to collect, collate, preserve and use the physical archives, and how to formulate corresponding management regulations as soon as possible, has become a new subject for us.In the process of running a university, it often produces or receives a lot of physical objects, which vividly reflect the teaching or scientific research level at the time, truly reflecting the history of the university, and to a certain extent, witnessing the gradual growth process of the university from scratch, and are the historical records of the development and growth of the university.Physical archives are a useful supplement to the paper archival material, and are an important part of the university archives. Overview of Physical Archives"Physical archives" is a new concept proposed by some comrades in the archives in the early 1990s.In 1991, Du baotai and Yang zhihua first introduced the concept of " s" from the theory of "Physical archives".More than two decades have passed, and there has been a debate about whether or not the files are archived.There are three main points of contention: one is that the Physical archives belong to a new category of archives and should be enhanced to collect and manage.Two, the concept, nature and practice of Physical archives are not to be used.Three is a compromise: the idea that Physical archives cannot be simply accepted or denied.Although archives theory of "physical archives " file problems exist all sorts of doubt and controversy, but with the passage of time, the physical archives has been recognized by a significant number of archivists and most unit perception step by step towards the understanding of the Physical archives by shallow gradually deep, the degree of attention to the physical archives also gradually by light gradually. Characteristics of Physical Archives.Species diversity: there are various kinds of Physical archives, mainly including trophies, awards, plaques, banners, badges, certificates, and various souvenirs and famous paintings; Physical archives has a very wide range of carrier, both paper and cloth art, wrought iron, wood, steel, plastic, glass, also can be stone, porcelain, etc all kinds of vehicle types, physical archives contains almost all file material carrier of the form, the form is many and varied; Physical archives form complex, different from ordinary paper files, physical archives specification, size, shape is not unified standard, it has various forms, but can small, can be Square and round.Intuitive.The difference between a physical archives and a text file is obvious.Physical archives often through texture, shape, color, etc is very intuitive to express a certain topic content, make the person a see preliminary perception involved in an activity, can get some kind of honor, to a people most likely to accept is the deepest impression, passing information to people.The advantage of this intuitive value is that the simple text information cannot be matched.Formation of time uncertainty.Physical archives is an item that reflects the performance of a unit or department in a university.It must be based on the performance of its unit.And results obtained are not governed by man's subjective will, also do not have the time or the subject of regularity, and the archives which units are unpredictable in what time can produce physical archives, it is difficult to collect timely and accurate to the required files.[1]