CHED Faculty Information System Utilizing Cloud Computing Infrastructure
Ronnie Santelices, Bartolome T. Tanguilig · International Journal of Sciences: Basic and Applied Research · 2014
Higher Education Institutions (HEIs) are required to submit documents to the Commission on Higher Education (CHED) including faculty members’ data when applying for a new program offering. Based on the documents submitted, problems were encountered by CHED as some academic institutions submit documents of faculty members’ who are not connected with them, or faculty members’ who are connected but associated with other institutions. Proper and automated validation processes may be utilized to improve the commission’s regulation procedures on validation processes of the documents. The study proposed the CHED Faculty Information System (CHED-FIS) utilizing Cloud Computing Infrastructure. Relevant information where gathered through CHED’s Memorandum Orders and by interviewing CHED personnel as the bases in developing the system. The study made use of descriptive and developmental methods of research. The software development process applied is prototyping. The study likewise utilized the Hierarchical Input Process Output (HIPO) chart to describe the various components of the system and their relationships to one another during implementation. A structured analysis technique known as data flow diagram (DFDs) was used and presents a graphical representation of data processes in the organization. The framework for the information systems architecture was structured using a 3 –Tier architectural model which consists of presentation, logic and data tier. For the evaluation of the system, five-point rating scale questionnaire was used, with CHED Central Office and CHED Regional Office personnel as respondents, to determine the system’s functionality, efficiency, usability, reliability, portability and security. Descriptive statistics like frequencies and weighted means were utilized to analyze and interpret the responses. The concept of CHED-FIS is composed of a computer as a tool, cloud computing infrastructure for interactions over a network and a state-of-the-art web application. This system is capable of managing faculty and school records, handles queries and generates important reports which are specifically suited to the needs of CHED and the HEIs in the country. Moreover, it can be accessed through capable mobile devices and desktop computers. With an evaluation rate of “Excellent” as perceived by the respondents, the system fully realized the objectives of the study and will be able to address the needed requirements for effective decision making and elucidate the problems encountered by CHED and its clientele.